What Is Requisition in HR?
A requisition in HR is a formal internal request initiating a specific HR action — most commonly a job requisition to begin recruitment for an open position, though the term can also apply to requests for other HR-related resources or approvals.
Requisition Process Steps
- 1The requesting manager identifies a specific need — a new hire, a resource, or another HR action
- 2A formal requisition is submitted, typically through the HRMS/ATS, detailing the specific requirement and justification
- 3The requisition is routed through the appropriate approval chain — often including budget and senior leadership sign-off
- 4Once approved, the requisition is actioned — for a job requisition, this triggers active recruitment
Why the Requisition Process Matters
- 1Ensures HR actions, particularly costly ones like new hiring, are properly authorized and budgeted before resources are committed.
- 2Provides a documented, auditable trail supporting workforce planning and headcount tracking.
- 3Prevents ad-hoc, unauthorized actions that could create budget or organizational structure issues.
How HR Software Helps
An HRMS/ATS with built-in requisition workflow automates routing for approval, tracks status in real time, and ensures recruitment or other HR actions don't begin until proper authorization is confirmed, creating an efficient, auditable process.
See how Trilliant Software automates this →Requisition in HR: Frequently Asked Questions
Is 'requisition' only used for hiring in HR?
How long does the requisition approval process typically take?
This glossary entry is for general information and reflects common HR practice in India at the time of writing. Statutory thresholds, rates and deadlines change — verify against the latest official notifications or consult a qualified legal or tax advisor before acting.