Appraisal Letter: Meaning and Purpose
An appraisal letter informs an employee of the outcome of their performance review, including the rating, any revised compensation and the goals for the next cycle.
What to Include in Appraisal Letter
- Appraisal period covered
- Performance rating or summary of achievements
- Revised salary or incentive, with the effective date
- Development areas and goals for the next cycle
- A word of appreciation from the manager
How to Use This Generator
- 1Fill in the company details and the fields specific to this document.
- 2Watch the live preview on the right. Highlighted brackets show fields still to be filled.
- 3Download the finished document as a Word file, print it as PDF, or copy the text.
- 4Review it once, get it signed by the authorised person and file it in the employee record.
Why It Matters
A clear appraisal letter makes the review outcome official, reduces confusion about the revised pay, and keeps the employee focused on the next goals.
Compliance note: No statute mandates an appraisal letter, but it is a record of a pay change, so it should align with your payroll data.
Frequently Asked Questions
What is appraisal letter?
An appraisal letter informs an employee of the outcome of their performance review, including the rating, any revised compensation and the goals for the next cycle.
What should be included in appraisal letter?
A good one covers: appraisal period covered; performance rating or summary of achievements; revised salary or incentive, with the effective date; development areas and goals for the next cycle; a word of appreciation from the manager.
Is appraisal letter legally required?
No statute mandates an appraisal letter, but it is a record of a pay change, so it should align with your payroll data.
Can I edit and download the appraisal letter?
Yes. Every field updates the preview instantly. When you are happy with it, download it as a Word file to edit further, print it or save it as PDF, or copy the text.
How can Trilliant Software help me manage appraisal letters at scale?
Trilliant Software stores employee records in one place, so letters and documents can be generated from the same data, sent for approval and stored against the employee. Book a demo to see how.